*I.
**SUMMARY OF POSITION*
Performs routine accounts payable work.
Work involves preparing accounts payable reports; maintaining, posting, and balancing accounting and financial statements, records, documents and reports.
Works through all Indigent Healthcare representative correspondence, invoicing, and state report preparation plus submission.
Additionally in charge of organizing and reminding our departments of their registrations for county vehicles.
Works under moderate supervision with limited latitude for independent judgment.
*II.
**ORGANIZATIONAL RELATIONSHIPS*
: County Auditor; may receive direction from First Assistant County Auditor, as well as, Accounts Payable I Auditor in direct reference to A/P duties.
: This is a non-supervisory position.
: Has contact with county officials and employees; city and county organizations and agencies; and members of general public.
*III.
**ESSENTIAL DUTIES*
A.
Performs accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions.
B.
Performs data entry of invoices and processes payments accurately, in a timely manner; and assists in maintaining accounts payable records.
C.
Performs detailed assignments in recording, classifying, examining, and verifying financial records, documents, and reports.
1.
Assists in reviewing and verifying invoices and requisitions; seeks clarification for any unusual or questionable invoice items or prices with an ability to communicate effectively with external vendors.
2.
Enters invoices into financial software system for accounts payable.
3.
Assists in tracking invoices to ensure prompt processing.
4.
Assists in creating accounts payable reports and reviewing financial records to ensure accurate reporting and balancing; may submit run to County Auditor for approval.
5.
Assist in generating checks for signature and preparing check run for Commissioner’s Court approval; may submits funding checks and perform live checks.
6.
Copies checks and prepares payments for disbursement.
7.
Assists in maintaining records of all accounts payable runs, as well as, electronic record of all back-up documentation by scanning and uploading to software system (RVI); filing all records accordingly.
8.
Provides supporting documentation to external auditors.
9.
Directly handles all facets of the Indigent Healthcare program including State reporting.
10.
Handles reminders and often facilitates inspections and registration for county vehicles/fleet.
11.
Carries out other duties as may be assigned.
*IV.
**MINIMUM QUALIFICATIONS*
A.
Education, Experience, and Training
1.
Graduation from an accredited high school or its equivalent.
2.
One to two years of experience in accounts payable or related area;
3.
One to two years of relevant accounting software experience, preferred;
4.
Or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
5.
Computer operations and data entry experience required.
B.
Knowledge, Skills, and Abilities
1.
Knowledge of generally accepted accounting principles and procedures.
2.
Knowledge of office practices and procedures.
3.
Skill to work accurately with numerical detail and perform accounting procedures.
4.
Skill to prepare and maintain complex records and files in an automated system.
5.
Skill to coordinate with other staff, departments, officials, and the public.
6.
Skill to interpret and apply rules and procedures.
7.
Skill in problem analysis and solving techniques.
8.
Ability to communicate ideas and instructions clearly and concisely.
9.
Ability to give attention to detail and accuracy.
10.
Ability to use independent judgment and take initiative.
11.
Ability to establish and maintain effective working relationships with others.
Job Type: Full-time
Pay: $31,500.
00 per year
Benefits:
* AD&D insurance
* Dental insurance
* Flexible spending account
* Health insurance
* Life insurance
* Paid sick time
* Paid time off
* Retirement plan
* Vision insurance
Experience level:
* 2 years
Schedule:
* 8 hour shift
Ability to Relocate:
* Beeville, TX 78102: Relocate before starting work (Required)
Work Location: In person
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